How to Ascertain When Do You Need an Office Space for Rent?

Categories : Office Space Pune

Starting a business? Confused whether you should buy or rent an office space? Read on and decide for yourself.

Needless to say, the cost of living in Pune is expensive and people willing to setup a business in the city should know how to manage their finances in an efficient manner. To kick-start a business, one of the important requirements is that of an ideal office space and there can be nothing better than opting for an office space for rent in Pune. Often people willing to start a business get confused whether they should buy a commercial property of lease an office space in Pune. Read on and decide for yourself whether buying or opting for an office space on rent in the city is an ideal choice.


  • Budget: Whether a company is an established one or a start-up, the finances should be managed wisely. The first thing that needs to be decided is how much money are you willing to spend for your office space. If you plan to buy the office space, you may run out of budget and all that you had planned for the expansion for the business might come to a pause. By opting for a commercial office space on rent in Pune, you can be assured that the initial costs will not be high and you can use the same amount in increasing your business productivity. Decide on your budget and only then take the next step.
  • Future expectations: According to a popular quote, one should always hope for the best but at the same time should be prepared for the worse and this strongly applies while running a business. Things might or might not happen according to our wishes, so we should move smartly and intelligently from step one. If your business reaches heights and you wish to expand your business, you can easily do so by opting for another office area for rent. If at the same time you buy an office space, further the office space might become less and this can be a hurdle in the expansion of the business. Thus, renting is always a safe option.
  • Flexible contracts: Renting is a flexible option as you do not get stuck in the contract for a long period of time. The terms and conditions of rental contacts are flexible and in some cases, amendable too. If you are a start-up company, there can be nothing safer than a short term lease.
  • Technology: In this tech-savvy world, everyone wants work to be done at just a click of the mouse. When you set up your business, you might have to connect with your clients using video conferencing facilities. In Pune, if you first buy an office space and then equip it with all the facilities required for smooth functioning of the business, it might become extremely heavy on the pockets. On the other hand if you opt for a fully furnished office space, you can avail all the facilities at an economical price.

When you think about the above mentioned factors, renting an office space always seems to be a better option. Think before making a choice and decide the best for yourself!

Top 3 Reasons When Should You Consider Moving to a Serviced Office

Categories : Serviced Office

Many business owners are not sure whether they should or should not opt for a serviced office. Here are a few situations when you should consider moving to a furnished office space.

service office space by vatika business centre

A majority of people in India have started their own business. Some own a business office space while some lease an office space. Establishing a business is no child’s play and one of the important factors that should be kept in mind while opting for a start up office in India, is the availability of an ideal office space. If you own a office space, the expenditure made by you may be too high or if you have a traditional office space on lease, the rental might be high. Moreover, you must have had put in a huge amount of money in setting up the office with all the basic amenities for smooth functioning of the business. If all this is troubling you, one of the best options you can consider is moving into a furnished office space. Here are a few situations when you should consider moving to a serviced office:

The expenditure on office space and equipment is high: Whether you run a successful business or are just a start up, you need to manage your finances intelligently. If you feel that you are putting in too much money into your office space and equipment, you need to find a cost effective solution to run the business efficiently. This demand is one of the main reasons for opting for furnished offices in India. These offices provide you all the facilities within your budget and help you manage finances in a better manner.

When you cannot manage your office space: Managing the office space is a big task and when you think this is something beyond what you can handle, the best way to ease off your burden is by opting for a furnished office. Once you move to a serviced office, you do not have to worry about managing the space, equipment, furniture or any other amenities. The serviced office accommodation makes life a lot more easier.

When you do not want a long lease: Generally when you sign a lease for a traditional office space, you need to sign a long term lease, which could also be up to 10 years. Many business owners do not wish to sign a long term lease because once you sign the lease, you get stuck and cannot change your location. When you opt for a serviced office, you need not worry about the lease and you can sign a short term lease or even make amendments in the existing lease.

If you can relate to any of the above situations, it’s certainly time to move into a furnished office space.

10 Interesting Facts about Fully Equipped Office in India

Categories : office space

Opting for a fully equipped office is certainly a great choice. Here are a few interesting facts about these offices.

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Many people dream of starting their own business venture and the first thing that is required to take this dream a step forward is the availability of an ideal office space. The concept of opting for fully equipped office in India is rising as people today look for much more than just an office space, and this is what fully equipped offices provide. Here are some interesting facts about serviced offices:

  • When you opt for a traditional full time office in India, generally you cannot calculate the overall expenses that you will have to bear, but when you opt for a fully equipped office, it is easy to handle all your expenses as you just need to pay the monthly rental.
  • There is no long procedure that needs to be followed while opting for a serviced office. All you need to do is sign the lease, and move in straight away.
  • These offices are ideal for people willing to start a business. Also, this is a great option for an already established company, willing to improve its location and increase its flexibility.
  • Serviced office spaces are taken care by management companies that offer top-notch services and take care of all your requirements.
    Businesses can choose a location of their choice depending on their product position and availability of retail centers.
    The agreement for serviced office is flexible.
  • You can be assured of the safety of your business as these offices have tight security measures. The cost of this facility is not additional; it is already included in your monthly rental.
  • Now-a-days, in India, meeting and conference rooms are being used extensively and conventional office spaces do not provide these meeting room facilities. In India, the furnished offices are well equipped with all the facilities that are required for the smooth functioning of a business.
  • Serviced offices generally follow the concept of shared environment. Sharing means that the costs that you would have otherwise paid all by yourself gets distributed among the tenants.
  • Serviced offices also provide a dedicated reception area and a skilled receptionist to handle all your calls.

All in all, opting for a fully equipped office is a great choice for people willing to start a business and also for people willing to enjoy maximum benefits in reduced prices.

Temporary Office Suites: Inexpensive and Flexible Short Term Offices

Categories : Temporary Office Space

Temporary office suites are perfect for start-ups as well as for small scale industries. These offices are inexpensive and flexible for the companies. Read on to know more about these types of offices.
Vatika Business Centre
The most important part of any business is its finances and you can’t compromise the finance while establishing a business. However, instead of buying or renting customary office space, go for temporary offices for rent. Yes, this is a little secret! Temporary office suites are available in various prime locations. A temporary suite, also known as short-term office space, is quite a new concept in India. Temporary suites are generic name for a type of professional office spaces, and these are not at all expensive corporate offices. Also, though it is called as shared office space, it doesn’t means that you have to share it with another business. Neither these are temporary office, you can use these offices as permanent as you like. These offices enables loads of savings as well, few of them are as below:

  1. You need not to buy any furniture or expensive business machines; company can rent the temporary furniture and fixture for the offices.
  2. Don’t worry about long term or short term lease or rent. You can rent these types of offices for flexible time period. The flexible time period ranges from a day, week to a month or year or as long as you wish.
  3. Also, these offices are generally located at the prime location. Office space is generally situated in esteemed office buildings.
  4. You need to worry about the essential services like telephone connection, photo-copying, wireless Internet networks, mail handling and other fundamental arrangements.
  5. Basic services like electricity maintenance, adequate supply of water, washroom cleanliness and overall maintenance of the place, along with the day-to-day needs of life are taken care by the cleaning crews and servicemen of the building.

If you have a traditional office setup, you definitely need to think about different upfront and continuing payments linked with the space, along with telephone paraphernalia, utilities, office furnishings, repairs and maintenance, among others. However, this is not in the case in temporary office space. Temporary office suites are best to be used as office space, virtual offices, executive office, short term suites and long term offices.

Business Incubator Office Space and Its Benefits

Categories : office space

Business incubators, the latest trend in the real-estate market,  provide a shared office space for new businesses or start-ups, supported by business advice and other services.

Business Centre in India
Business Incubator Office Space and Its Benefits

The concept of business incubators is not new. While in the West, business incubators are very popular, in India, the idea of opting for business incubator space is slowly gaining prominence. Major real estate developers are focusing on developing incubation office spaces, along with other commercial projects and business centres and business parks.  Are you starting a new business? Are you looking for a temporary office space for rent at a reasonable rate with regular support, mentoring and networking? If your answer is yes, then a business incubator would definitely work for you.

What is a business incubator office space?
A business incubator is basically designed to provide office space, office equipment, business support resources and services, networking connections, including mentoring services and capital for a start-up or new business. A typical incubator office has a space to accommodate around 15 – 50 small businesses. All these new start-ups work towards the goal of moving from that facility within 2-3 years to a well-setup organization.  That is why business incubators help a lot in starting up a new venture. It is basically a shared workspace for new business owners.

Benefits of incubation office space

  • Incubators or in simple terminology, instant office space for rent provide a large number of benefits to owners of new or start up businesses.
  • The basic advantage is that it has a minimal start-up costs. The rental rates offered in these office spaces are usually low as compared to full-fledged office executive suite. In this way, the business owners can focus more on developing their business rather than focusing on paying the next bill. Rents are usually below-market rates
  • Usually such office spaces are located at the business centres and managed by them and provide on-site, business support, training and mentoring.
  • In incubation office spaces for rent, there is no requirement of long term lease. The reason being these are available as temporary office spaces for rent.
  • Almost all incubators offer 24 hour access to tenants or businesses.
  • Such offices have shared meeting and training rooms and other administration facilities, including telephone, secretarial office, and production equipment, the expenses of which are shared with other start up companies. This reduces the overhead and operational costs of everyone.

Start up Offices in India: Guidelines to Choose the Best One

Categories : Start up Offices

In recent times, people are looking forward to start their own business. For the smooth functioning of the business, it is very important to have a start up office space. Here are the guidelines, which will help you to choose the best one.

Today, start-up companies are rapidly increasing in various locations with their specific office areas. If you are also planning to start-up a company, you need to keep some important points in mind before surfing for start up office space in India. These set of rules and guidelines will help you to filter your search and assist you in choosing the best start up offices in India with the latest technologies installed.

Screenshot from 2014-09-19 11:16:44

  • Analyze the requirement: It is very important to know about your needs and requirements before you go for the office space hunt. Decide what you want you – a long-term office space or short-term, this will help you in choosing the space. If you are looking for a long-term office space, then you can buy a place with all the facilities. And in case, you are opting for a short-term office space, then you can choose either shared space or serviced offices. Therefore, analyze your need and requirement, before you plump for the one.
  • Decide your budget: It is very essential to decide on your budget and check if your selected space fits in your range or not. If you have a budget constraint, then choose to rent a shared office as an alternative of purchasing it. However, if you have a large amount to invest in an office space go for a bare shell or well furnished area.
  • Prefer a prominent location: Choose a prominent area to establish your office in order to be noticeable in the market. Make sure your office is situated at the most popular area in your city as it draws attention of several clients.

Make sure your office space has all the amenities. In recent times, we have seen advancement in the technologies. Even if you are planning for a start up, you might have to converse with the clients sitting in the other area, city or even country and for this the most important communication tool will be video conferencing. In India, this is not a much known technology, but has loads of advantages and provides benefits to the business. Video conferencing facilities in India is offered by many companies; therefore choose the service after meticulous research.

Questions to Ask before Renting a Conference Room

Categories : conference room

Today, one of the easiest options to fulfill any of our needs is by renting what we don’t have. The same is the case for conference rooms. If you do not have one, rent it! But before selecting a room, make sure you ask the following questions.

Vatika Business Centre by Vatika Business Centre
Conference Room in Gurgaon by Vatika Business Centre

When people plan to setup their own business in Gurgaon, the first thing that they look out for is an ideal office space. For a start-up business, it is not possible to invest a lot of money in establishing a magnificent infrastructure, hence they go for the option of office on lease in Gurgaon. The millennium city has emerged splendidly in the recent years and today there is an availability of a huge number of commercial office spaces in Gurgaon. When you rent an office space, you may or may not have a separate conference room. In Gurgaon, you have the option of renting a conference or meeting room separately for times when you need one. However, when you plan to rent a conference room or a meeting room in Gurgaon, you should not take an instant decision by merely looking at the infrastructure. Here are a few questions that you should ask before renting the room:

  • Ask about the shape of the room and the number of people that can be accommodated easily in the room.
  • Inquire about the number of computers that are available.
  • Have a look at the positioning of the computers and see if it is appropriate according to the seating arrangement.
  • Ask if the computers can be moved if needed, or is it mandatory to keep them in the same position as they have been fixed. You might want to involve the participants in some activities during the conference and for that you may have to divide them into teams. It is in this situation that you might have to change the positioning of the computers.
  • Look out for the placement of the projector screen and check if it is movable.
  • Ask if there is an availability of an overhead projector.
  • Ask who controls the temperature of the conference room. Generally, after a certain period of time, the room becomes extremely cold if the temperature is not managed. This situation becomes uncomfortable for the participants and also, they cannot concentrate properly on the objective of the conference.
  • Ask which type of lighting system does the room support. The room should be lit properly and the participants should be able to view the documents with ease.
  • Ask if there is an availability of a high-speed internet connection and also ask what measures or what backup plans are there is any equipment fails.

Once you ask the above mentioned questioned and get satisfactory answers, you can select the conference room!

A Look at the Commercial Real Estate in Mumbai

Categories : Commercial office space

For a businessman, it is a dream come true to set up his own business in the city, Mumbai. Here is a look at the commercial real estate scenario of the city.

A Look at the Commercial Real Estate in Mumbai
A Look at the Commercial Real Estate in Mumbai

When we talk about business and financial hubs of India, mentioning about Mumbai city is a must. The metropolitan has attracted people from every corner of the world and many people have set up their businesses in the city. According to a recent survey, reports have revealed that Mumbai is the fourth expensive place for commercial purposes. To get the best of this situation, various business centres in Mumbai provide fully furnished office space on rent – this makes setting up of a business an easy and affordable task.

The financial capital of India has an availability of a wide range of commercial office spaces. In Mumbai, some of the prime locations where you can choose an office space are Nariman Point, Bandra-Kurla Complex and Andheri, to name but a few. This is no hidden fact that the increasing demand of commercial property in Mumbai is resulting in high property rates. Today, every individual residing in Mumbai and having a willingness to set up a business, seeks for a prime location in the city. If you too are willing to set up a business in Mumbai, make sure you do it right away, before the property rates increase further!

The commercial hubs of Mumbai have an availability of rental spaces that offer fully furnished and unfurnished office spaces. If you are a start-up and have no furniture at all, the best option would be to rent a fully furnished office space. The fully furnished offices take care of all your business needs and offer you all the basic amenities that are required for the smooth functioning of a business. Also, within the office space, there is an availability of a well-structured conference room. In Mumbai, running a business is not a piece of cake, hence, you should rent an office space that is affordable and offers all the facilities. Source –  Vatika Business Centre

Whether you opt for a furnished office space or an unfurnished office space, there are a few factors that should be kept in mind before getting a property on rent. Make sure you look out for factors like location, accessibility to transportation centers, safety of the location, availability of parking space and last but not the least, the monthly rental. Once you are satisfied with all the above mentioned parameters, sign the contract with your landlord and take your business to new heights!

Quick and Easy Steps To Find The Best Plug N Play Office Space

Categories : Plug and Play Offices

Did you always dream of starting your own business in Gurgaon? Is your dream on a halt just because you could not find an ideal office space to kick-start your business? If your head nods, then its time to let go off all your worries as plug and play offices in Gurgaon are exactly what you have been looking for. If you do not have the budget to purchase a commercial property, there can be nothing better than investing in a shared office space in Gurgaon.

Ready to Move Office Spaces

For a start-up company, choosing a plug and play office is an ideal choice as it provides the benefit of conference halls, seminar rooms, cabinet seating arrangements, meeting rooms and much more. Also, the fully equipped ready to move in offices in Gurgaon help you save money that you would have otherwise spent in getting everything in place. These modern offices are rapidly replacing the traditional offices and are in high demand. The following steps can help you find the best plug n play office space of your choice.

  • Choose a Reliable Agent: Getting assisted by an agent certainly solves half of your problems. The agents are aware of the latest market trends and property rates. Also, they can understand your choice and budget and will suggest you places according to your requirement.
  • Estimate the Budget: Nothing will work out the right way if you have not predetermined your budget. Since your office will be one of the start up offices in Gurgaon, plan a budget that you can easily pay off as a monthly rental. Make sure that you plan things well in advance so that later on the expenditure does not become heavy on the pockets.
  • Look Out for Commercial Hubs: The location of your office plays an important role in increasing your business value. Consider commercial hubs while looking for ready to use office spaces. A strategically located office is easy to access and delivers profitable results.
  • Check the Amenities: Make sure you do not get fooled by your landlord. To avoid such chances, check the amenities that are being offered to you. Also, When you visit different office spaces, compare the facilities of one office with the other and before putting in your money, access which is better.

Video Conferencing: The Technology on A Rise

Categories : Video Conference

Technology has revolutionized our lives tremendously. Gone are the days when people had to send letters to their loved ones or to had to wait for several days in response to a business deal they made with their business partners. The present generation takes only a second to the connect with the people sitting in the other part of the world – all this is possible via mobile phones, e-mails, answering machines, instant messaging and video conferencing.

Video conferencing- the use of this technology is undoubtedly on a rise and is being used by various business centers in India. When businessmen look for an ideal business office space in India, they select an office space offering conferencing facilities. Gurgaon is one of the commercial hubs and various plug and play offices are providing excellent video conferencing facilities in Gurgaon. Video conferencing has become one of the most important tools for businesses. There are a few points that should be considered if you are looking for an office offering the facility of video conferencing in Gurgaon.

Video Confrencing

While conducting a video conferencing session, it is very important that the message conveyed during the session is audible by all. For this, ensure that the room is equipped with good acoustics. A square shaped room, tiles and carpets should be avoided as each of these objects absorb sounds in various degrees. Another factor that you should look out for is the positioning of the equipment. Merely having the equipment is not enough – it should be placed correctly for effective functioning. Make sure that the camera and the microphones are positioned according to the position of the speaker.

The other facilities that are important for an ideal conference room are a high speed internet connection on a laptop, a projector, virtual whiteboard so that everyone who is a part of the video conference can add themselves. A hardware that can easily convert the video and audio signals into a format that can be digitally compressed should also be present.

If your office space is not equipped with these facilities, you can always rent a space offering these facilities. The bookings can be made in accordance to the time slot in which you would be needing the conference room.